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Responsibilities for all conference participants prior to and at the CPSA Annual Conference
Chairs
Discussants
Paper Presenters
Poster Presenters
Round Table Participants
Delegates
Notice to Presenters
Chairs
The chair is responsible for monitoring the entire session. The success of a session often depends upon the chair's ability to restrict the time of speakers' presentations and temper the discussions from the floor in order to allow sufficient time for inter-action within the presentation. Some of the most important responsibilities of the chair are to:
- Inquire, on behalf of discussants and other paper-givers, about the status and expected completion date of late (post-May 20th) papers.
- Acquaint yourself with the content of the papers.
- Arrive early at the session and arrange with all participants the order of speaking and the time limits; normally 15 minutes for paper presentations and 10 minutes for discussants is ample.
- Start the session at the scheduled time with a brief presentation of the theme of the paper/session and (if possible) of the links among the papers.
- Introduce the participants (names and institutional affiliations).
- Maintain strict time limits for each speaker and discussant.
- Moderate panel or floor discussions.
- Adjourn the session in time to allow the room to clear before the next session begins.
Chairs are requested to report name(s)) of any no shows and the session number to the section head.
In sessions where discussants are expected to prepare comments in advance, the chair has the option to drop from the programme any author not submitting a copy of his/her presentation to the appropriate discussant by May 20th.
Please also note the following ground rules:
1. The CPSA conference is held during the Congress of the Humanities and Social Sciences (Congress). Each CPSA conference participant must register for both the Congress and the CPSA conference. Anyone who does not causes a loss of revenue for the CPSA and is responsible for any increase in Congress registration fees. By not paying, participants only serve to withhold much needed support for the CPSA and penalize their paying colleagues with higher fees (see "Registation/Accommodation" for further information on fees).
2. Each conference participant is responsible for his/her travel arrangements.
3. Session chairs from Canadian departments of political science should be members of the CPSA. The membership form is available under "About the CPSA". Session chairs from outside Canada or from non political science departments are exempted.
 Discussants
Discussants are to prepare, in advance, appropriate analytical or critical commentaries of the significance and contribution of the papers presented in a session. Some of the most important responsibilities of the chair are to:
- Inquire, on behalf of discussants and other paper-givers, about the status and expected completion date of late (post-May 20th) papers.
- Arrive early at the session to take part in informal discussions about the order of speaking and time-limits.
- Ordinarily 10 minutes is set aside for discussants.
- Please attempt to place your remarks in a context broad enough to spark questions and stir the interest of an audience that typically has not read the paper.
The following are suggested guidelines for discussants' remarks. (1) Given that the audience may not have read the paper it is helpful to begin by stating the major thrust of the paper, identifying its stronger or more interesting features; (2) focus the discussion on the paper's major argument; (3) indicate whether you find the argument a compelling one; (4) state the basic merits and limits of the paper and (5) conclude by stating linkages between papers.
In consultation with the section head, you may decline to discuss any paper which is received in insufficient time for you to prepare an acceptable critique of it.
Please also note the following ground rules:
1. The CPSA conference is held during the Congress of the Humanities and Social Sciences (Congress). Each CPSA conference participant must register for both the Congress and the CPSA conference. Anyone who does not causes a loss of revenue for the CPSA and is responsible for any increase in Congress registration fees. By not paying, participants only serve to withhold much needed support for the CPSA and penalize their paying colleagues with higher fees (see "Registation/Accommodation" for further information on fees).
2. Each conference participant is responsible for his/her travel arrangements.
3. Discussants from Canadian departments of political science should be members of the CPSA. The membership form is available under "About the CPSA". Discussants from outside Canada or from non political science departments are exempted.
Paper Presenters
The details of the conference session in which you are participating are available under "Programme". Please take a moment to go to that section of this site to check for spelling and other errors, and where these occur, notify your section head and the CPSA secretariat as soon as possible.
This is the final opportunity to make changes or to withdraw from the panel. Please consider seriously any conditions that might make it impossible for you to meet the deadlines or take part in this session and let your section head know immediately.
The Programme will be sent to the printer shortly after April 15th, at which point no further changes can be made.
Responsibilities of presenters:
1. Presenters are required to provide copies of their text to all of the other participants in their session by May 20th at the latest. E-mail addresses are available in the programme. Failure to do this will likely result in the chair excluding the presentation from the session. Further, the discussant has no obligation to comment on the paper if it has not been previously seen. Such an action would be a loss to all attending the session. A copy must be sent to the following:
a) section head;
b) session chair;
c) discussant(s);
d) any other session participants;
e) one copy (pdf format) to the CPSA secretariat (cpsa@csse.ca) for posting to the CPSA web site.
2. The text must be SINGLE SPACED, not exceeding the CJPS manuscript submission word count of 8,000, including notes and appendices and typed on standard 8 1/2" by 11" (or its metric equivalent) paper.
3. Presenters should prepare comments outlining the major points of their papers. A good presentation is a must for a successful session.
4. Oral Presentation - Below are guidelines for preparing an oral summary of a paper:
No paper should ever be read verbatim from the text. Such presentations are often not only dull but also incomplete due to time constraints imposed by the chair; an author reading from text may be cut off by the chair before reaching the most significant aspects of the presentation. Highlights may be given covering such points as purpose of the study, description of the sample, methodology, problems, major findings, conclusions, or recommendations. The amount of time devoted to each highlight may vary depending upon the author's evaluation of the importance of each area related to the paper. Inexperienced extemporaneous speakers are advised to prepare a "reading text" of approximately 5 typed pages.
Please note the following ground rules:
1. For accepted presentations by single authors or multiple authors, each author must be a member in good standing of the Canadian Political Science Association (CPSA) by April 15th. Membership exemptions will automatically be provided to invited guests of the programme committee and by request to the CPSA, to foreigners who can provide confirmation of a membership in their national association or individuals from other scholarly disciplines. Please contact the CPSA secretariat at cpsa@csse.ca for confirmation of status if necessary. Should you need to become a member of the Association, the membership form is available under "About the CPSA".
2. The CPSA conference is held during the Congress of the Humanities and Social Sciences (Congress). Each CPSA conference participant must register for both the Congress and the CPSA conference. Anyone who does not causes a loss of revenue for the CPSA and is responsible for any increase in Congress registration fees. By not paying, participants only serve to withhold much needed support for the CPSA and penalize their paying colleagues with higher fees (see "Registration/Accommodation" for further information on fees).
3. Each conference participant is responsible for his/her travel arrangements (see “Registration/Accommodation” for more information).
Poster Presenters
The details of the conference session in which you are participating are available under "Programme". Please take a moment to go to that section of this site to check for spelling and other errors, and where these occur, notify your section head and the CPSA secretariat as soon as possible.
This is the final opportunity to make changes or to withdraw from the programme. Please consider seriously any conditions that might make it impossible for you to meet the deadlines or take part in the poster session and let your section head know immediately.
The Programme will be sent to the printer shortly after April 15th, at which point no further changes can be made.
Responsibilities of poster presenters:
1. The poster session will be held in one room at the conference. Presenters are asked to be present at the poster session.
2. A poster board surface, 4' high and 6' wide will be provided for poster presenters. On this surface, the author(s) will attach the following: the title of the presentation and authors; a copy of the abstract (in large type); an introduction, methods, results, and a short bibliography; and any tables or figures that communicate the results of the research. These items should be mounted on the poster boards at the beginning of the conference. Poster presenters should note that visual representations of results will be more effective than text.
3. If you provide a pdf version of your poster to the CPSA secretariat (cpsa@csse.ca), it will be uploaded to the CPSA website. It must be SINGLE SPACED, not exceeding the CJPS manuscript submission word count of 8,000, including notes and appendices and typed on standard 8 1/2" by 11" (or its metric equivalent) paper.
Please note the following ground rules:
1. For accepted presentations by single authors or multiple authors, each author must be a member in good standing of the Canadian Political Science Association (CPSA) by April 15. Membership exemptions will automatically be provided to invited guests of the programme committee and by request to the CPSA, to foreigners who can provide confirmation of a membership in their national association or individuals from other scholarly disciplines. Please contact the CPSA secretariat at cpsa@csse.ca for confirmation of status if necessary. Should you need to become a member of the Association, the membership form is available under "About the CPSA".
2. The CPSA conference is held during the Congress of the Humanities and Social Sciences (Congress). Each CPSA conference participant must register for both the Congress and the CPSA conference. Anyone who does not causes a loss of revenue for the CPSA and is responsible for any increase in Congress registration fees. By not paying, participants only serve to withhold much needed support for the CPSA and penalize their paying colleagues with higher fees (see "Registration/Accommodation" for further information on fees).
3. Each conference participant is responsible for his/her travel arrangements (see “Registration/Accommodation” for more information).
Round Table Participants
1. Participants of round table are requested to bring copies of their papers or summaries of their projects to the sessions. Doing so will enable participants to discuss the topic more effectively.
2. The CPSA conference is held during the Congress of the Humanities and Social Sciences (Congress). Each CPSA conference participant must register for both the Congress and the CPSA conference. Anyone who does not causes a loss of revenue for the CPSA and is responsible for any increase in Congress registration fees. By not paying, participants only serve to withhold much needed support for the CPSA and penalize their paying colleagues with higher fees (see "Registration/Accommodation" for further information on fees).
3. Each conference participant is responsible for his/her travel arrangements (see “Registration/Accommodation” for more information).
4. Round table participants from Canadian departments of political science should be members of the CPSA. The membership form is available under "About the CPSA". Participants from outside Canada or from non political science departments are exempted.
Delegates
1. Delegates are asked to follow the rules set by the host university (i.e. smoking regulations), to refrain from conversing in the hallways outside of the presentations, and to refrain from leaving sessions early, that is, before all presenters have presented.
2. The CPSA conference is held during the Congress of the Humanities and Social Sciences (Congress). Each CPSA conference participant must register for both the Congress and the CPSA conference. Anyone who does not causes a loss of revenue for the CPSA and is responsible for any increase in Congress registration fees. By not paying, participants only serve to withhold much needed support for the CPSA and penalize their paying colleagues with higher fees (see "Registration/Accommodation" for further information on fees).
Notice to Presenters
The Canadian Journal of Political Science, published since 1968, is the Association's "Flagship" journal. It publishes papers of general interest to political scientists, and every sub-field within the discipline is represented. All papers are peer-reviewed, and must meet high standards of scholarship. Many of the papers published in the Journal have originated as papers delivered at the Canadian Political Science Association's annual meetings.
If you are interested in publishing the finished version of the paper which you are presenting this year, we hope you will consider CJPS first. It has published the work of Canada's best political scientists in every area; it has extensive international distribution, with subscribers in 56 countries. If you believe your paper meets our criteria of high quality and of general interest within the political science community, we hope to hear from you when your paper is in final draft.
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